PermitLink is Now Live
Applying for permits in James City County is now easier and more efficient.
PermitLink, a new online system, replaces traditional paperwork and will give you the opportunity to submit requests through a fully automated system. Users can upload plans, schedule inspections, check on plan reviews, receive real time inspection results and respond to comments from County staff. Permit and re-inspection fees can also be made with a credit card or e-check through the secure PermitLink system.
County staff have spent the last few months testing PermitLink and getting everything ready for this significantly improved experience, but as with all new processes there may be a few unexpected issues along the way. Thank you for your patience and understanding during the transition.
What is a Subdivision?
A subdivision is the division of property into 2 or more lots. The same subdivision process is used for the elimination of property lines or the adjustment of property lines. A minor subdivision is the division of property into not more than 5 lots. These lots must be located along an existing public road and must not create a new street or extend an existing street. A major subdivision is the division of property into 6 or more lots or any division which creates a new street or extends existing streets.
You must provide:
- A properly completed and signed application form and correct review fee. Contact the Planning Division at 757-253-6685 for a current application and fee schedule.
- A copy of the previously approved conceptual plan.
- A surveyed plat of the parcel to be subdivided showing the proposed subdivision, boundary line adjustment or lot line extinguishment.
- 2 unfolded paper copies of signed plats, or alternatively one reproducible copy (mylar), for final approval.
- Drainage and erosion control plans
- Drainage calculation data
- Landscape plans
- Lighting plans
- Site layout
- Traffic, roadway, and parking data
- Utility Plans
- Water demand calculations
- Water/Sewer data sheets
Development Plan Checklists
The Development Review Committee (DRC) will review plans that propose any of the following:
- A multifamily development of 10 or more units which is not subject to a binding legislatively approved master plan
- A shopping center
- A single building or group of buildings with a total floor area exceeding 30,000 square feet which are not predominately to be used as a warehouse, distribution center, office, or for other industrial or manufacturing purpose. Predominately is defined as 85% or more of the total square feet of the building
- If there are any unresolved problems between the applicant, adjacent property owners, or any departmental reviewing agency
- If a conceptual plan has not been submitted in accordance with County requirements
- If the site plan varies significantly from an approved conceptual or master plan
- There are requests for exceptions and waivers to the zoning and subdivision ordinances
If your plan qualifies for DRC review, you will need to submit 14 sets of plans to the Planning Division at least 5 weeks prior to the DRC meeting date. Please contact Planning staff to find out the DRC meeting schedule. Staff will schedule your request on the DRC agenda. Prior to the DRC meeting, staff will review your application by making a site inspection and verifying the information on your application for compliance with County codes and ordinances.
Staff will consider the impact of the site plan on surrounding land uses and public welfare. Additional County and State agencies will review and comment on the plan. When all comments are received, staff will incorporate them into a report for the DRC. You will receive a copy of the staff report in advance of the DRC meeting. At the DRC meeting, staff will present your request to the DRC. You or your representative should attend the meeting. The DRC will recommend preliminary approval, deny, or defer your request, and identify issues you need to address before the Zoning Administrator can sign and approve the plan.
Next, the DRC will present a summary of your case to the Planning Commission and make a recommendation. The Commission may discuss items and ask additional questions, so you or your representative should attend the Planning Commission meeting. The Planning Commission will vote to grant preliminary approval, deny, or defer your request. After the meeting, staff will write you a letter noting what action was taken on your case and what deficiencies need to be addressed before final approval can be granted.
Once a plan has preliminary approval, you may contact the Engineering and Resource Protection Division to obtain a Land Disturbing Permit. This permit allows you to begin clearing, grading, and installing utilities. Fees and surety bonds may be required. Please note that you will have 1 year to submit revised plans and receive final approval from the Subdivision Agent. If final approval is not granted within 1 year, and no extension of preliminary approval is granted, the plan becomes void. New applications, fees, and plans will need to be submitted.
After you address all comments and submit 10 sets of revised plans, a plan may receive final approval. When a plan receives final approval, you will receive written notification and 2 copies of the approved plan. You will have 180 days from the time of approval to go to the Courthouse and record the plat, otherwise it will become void. New applications, fees, and plats will need to be submitted.
Before beginning construction, contact the Building Safety & Permits Division to get information about applying for building permits. It is possible to have subdivision plans and building drawings reviewed concurrently, but a building permit will not be issued until final subdivision approval has been obtained. If you will be connecting to public water and sewer, contact the James City Service Authority to apply for service. There is an availability fee based on the size of the water meter required for the project.
Developments with sewage pumping stations or well facilities require approval from the State Health Department. If any kind of Health Department permit is required, you will have to submit plans to both the Planning Division and the Health Department. Please note that certain water and sewer facilities may require a special use permit before a site plan can get preliminary or final approval.
If you are proposing to subdivide a parcel into 3, 4 or 5 lots, access to those lots must come from a single shared driveway. Please check with Planning staff for further requirements and examples.